movement46 believes that we can only realise our shared goals by working together with UK-wide participation. To build our movement, we collect data to inform you, and others like you, about how you can help deliver our shared vision and to allow you to be more involved in producing the political change we desire.
We believe strongly in maintaining the security and privacy of your data, and this document outlines how we achieve these aims.
This policy applies to:
We to as refer to this entity as "movement46", "we" and "us" in this document unless otherwise specified.
How your data is collected
Who collects your datamovement46 is the controller of your data. It is registered as such with the Information Commissioner's Officer in the UK. It is responsible for the collection and processing of your data.
You can contact movement46 via firstname.lastname@example.org.
What data do we collectMainly, we will only ask you for your name and contact details, and payment details if you are joining movement46 as a member or you make a donation. We may ask for further information about you and your views to keep the information we send or display to you relevant.
We will gather information such as your Internet Protocol (IP) address for monitoring and enhancing our website and maintaining its security.
Further information we may request you to give may comprise geographic information (e.g. your postcode), your gender, ethnicity, date of birth, employer and occupation, whether or not you are a member of a political party or other organisation, and if you are a student.
If you join movement46 as a member or you donate, then your financial information will only ever be kept by third parties, such as Paypal, and your, and our, banking providers.
We may keep details of how much, and when, you made a payment. Also, when and how much you plan to pay in future within Nationbuilder.
If you pay using cash or cheque, we will store physical records of this, securely.
Where we get your data fromThe majority of the time, we will get your data directly from you, using a physical form or electronic form, or verbally over the phone or in person.
We may supplement your data with other publicly available information where we have your consent to do so.
Additionally, we may also enhance your data where it is necessary to do so, to comply with:
our legal obligations,
a contract we have with you,
or legitimate interests.
Finally, we may supplement your data where you have permitted other organisations to share your data with us.
How we keep your data secure
What movement46 does to keep your data secureWe have physical, electronic, and organisational systems to safeguard, prevent unauthorised access to your data, ensure data security, and the correct use of your information.
These include protecting your information using strong password protection policies, firewalls and, where relevant, encryption.
We use Paypal to process financial transactions. This service may process your financial details. Paypal is registered with the Financial Conduct Authority and use advanced encryption technology to protect transactions and your data.
movement46 has agreements with all third-party service providers we use to process your data to ensure that they take suitable measures to guarantee the security of your data.
Our staff and volunteers are trained to understand data protection and to keep your data secure. Everyone who has access to your data has to sign data processing and non-disclosure agreements. These agreements explain their duties to keep your information safe and not to disclose it to anyone else without our authorisation.
Who has access to your dataWe will never sell your data to any other organisation.
In movement46, only those authorised to process your data can access it. We make sure that staff and volunteers see only the data that is necessary to perform their tasks.
We will not share your data with any other person or organisation unless it is evident that that is our intention (e.g. if we have asked you to sign a petition to send to a person or organisation).
We use services provided by Nationbuilder, and Paypal, to process your information. We use Paypal to process financial transactions. We use services provided by Nationbuilder to process all other categories of data we collect, for all of the purposes we collect data.
International TransfersWe may be required to transfer your data to countries or jurisdictions outside the EEA to process your data for the reasons outlined below.
We always ensure that our suppliers provide adequate protection for the rights of data individuals in connection with the transfer of their personal data.
We expect all suppliers to use a standard contractual clause approved by the EU or be subject to Privacy Shield scheme in the US.
Why we process your dataWe process your information on the following bases:
We process the majority of the data that we hold on the basis of consent. At times, we process your name and contact details, payment details and additional information about you and your views and interests and activities you take part in on the basis of consent.
Where we process your data on the basis of your consent, that processing of your data will be restricted to those types of processing to which we have received your consent.
The processing will be restricted to the purposes for which you have consented to its being processed.
We shall indicate which categories of data we are going to process on the basis of your consent.
movement46 may have a contract with you. For example, if you join movement46 as a member, then your agreement to its constitution amounts to a contract.
If you are a member of movement46, then we will process your name and contact details, payment details and geographic information (e.g. your postcode ) as well as details of your membership of political parties on the basis of your membership agreement. We do this for the purposes of administering your membership, to check your membership status and eligibility for continued membership, to determine which benefits of membership you are eligible for and to inform you of these benefits.
If it is necessary for us to process your data to comply with any other contracts we may have with you, then when we enter into the contract with you, we will inform you of this.
We will also inform you of the processing that it will be necessary for us to carry out the contract, the categories of data that we will process and why we need to do so.
If you make a donation, then we will process your name, and details of when and how much you donated on the basis of our legal obligations for the purposes of maintaining records.
movement46 is a campaigning organisation that has a legitimate interest in communications. Data protection legislation defines these communications as "marketing". We process your name, contact details, and additional information about you, on the basis of this legitimate interest. This usage allows us to improve communications, helping us to reach you and others like you.
How your data is processedWe have and collect data for use in movement46's campaign and to build a movement with aims of realising our shared vision. We process your data to provide you with information that will be relevant to your interests. We may also use it to alert you of events and campaigns in which you may be interested.
movement46 uses your data to improve our communications, helping us to reach you and others like you.
Information that matches your interests that we will provide you with and events happening in your area now and in the future that we will alert you to are as follows:
Information about our campaigns and campaigns we support
How you can help support and/or fund our campaigns and campaigns, we recommend
How you can campaign with us and campaigns we encourage
How you can volunteer with us and campaigns, we support
We may also process your data for other purposes and will inform you that we are going to do so when we collect the data from you, or at some additional appropriate time. Other uses for which we may process your data include:
Complying with our legal obligations
Processing your donations and joining fees
Answering your enquiries
Responding to complaints
How movement46 will communicate with youFor any direct "marketing" communications about our campaigning, we will only contact you via email, text, or telephone if we have your permission to do so. We may occasionally send you campaigning materials through the post.
You may also see campaigning online and on some social media sites if you have interacted with us before.
To respond to your queries, we will contact you either via the medium you used to contact us or by a medium via which you have indicated you would like us to respond.
If it is necessary to contact you for any administrative purposes, then we will typically try to email, text or call you, usually in that order, depending on what contact details we have available for you.
How you can change how movement46 communicates with youWhen you interact with us, we will ask you to tell us how you prefer to be contacted.
You can unsubscribe from being contacted at any time via email@example.com.
You can make a number of requests in relation to your data by contacting us via firstname.lastname@example.org.
The requests you can make, include requests that you have a right to make under data protection law. These are requests to access or rectify your data and requests for us to restrict the ways in which we process your data, provide you with the data we hold on you in a portable format and log an objection you have to our processing of your data.
You also have the right to ask us to erase data that we hold on you. You can do so by emailing us at email@example.com.
How movement46 Protects the privacy of childrenNo information should be submitted or posted to movement 46 by children under the age of 13 without the prior consent of their parent or guardian.
How to find out more or make a complaintIf you would like to make a complaint to us about how your data is processed, please email firstname.lastname@example.org
You also have a right to make a complaint to the Information Commissioner's Office. Information on how you can do so is available here.
You can contact our Data Protection Officer at email@example.com subject: "DPO enquiry".